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AVETMISS software RTO LMS Help VET Registered Training Organisation Support and Compliance, ASQA Reporting, NCVER Data, Student Management System, Learning Management System for RTO, Vocational Education, VET-FEE Help

AVETMISS - The Australian Vocational Education and Training Management Information Statistical Standard What is it? How do I get free RTO and AVETMISS Support? Why is it not worth paying an outsider to host my valuable data I am required at law to maintain?

What is AVETMISS and why should I not buy a Student Management System when the Government provide one for Free, with full support and responsibility?

AVETMISS stands for the Australian Vocational Education and Training Management Information Statistical Standard. It is a national data standard that ensures consistent and accurate capture and reporting of Vocational Education and Training (VET) information about students. The National Centre for Vocational Education Research (NCVER) is the custodian of the Standard.

What documents describe AVETMISS data requirements?

There are two types of documents that describe the AVETMISS data requirements for the VET Provider and the Apprentice and Trainee collections: the collection specifications and the data element definitions.

The collection specifications describe the files and fields to be collected. You can find the collection specifications for the VET Provider Collection here. The collection specifications for the Apprentice and Trainee Collection are located here.

The data element definitions define the fields or data elements used in the VET Provider and Apprenticeship and Trainee Collections. Both the VET Provider Collection and the Apprentice and Trainee Collection use Data element definitions: Edition 2.2.

The collection specifications and the data element definitions should be used in conjunction. All fields listed in the collection specifications are detailed in the data element definitions.

(Credit NCVER -- 28/02/2015)

Free National Support Hotlines, why pay a provider and risk all your data in someone
else's hands when you are the one responsible?

ACT- Education and Training Directorate

02 6205 7057

NSW- Vocational Education & Training Accreditation Board

02 9266 8008

NT- Department of Business, Northern Territory Government

08 8935 7715

Qld- Department of Education Training & Employment

07 3513 6899

SA- Department of State Development

08 8226 3424

Tas- Tasmanian Qualifications Authority

Vic- Department of Education & Training

1300 842 754

WA- Department of Training & Workforce Development

08 6551 5281


Support from your registering body regarding registration and CCOS/ Quality Indicator reporting requirements


Australian Skills Quality Authority  (ASQA)

 1300 701 801

Victorian Registration and Qualifications Authority (VRQA)

03 9637 2806

WA Training and Accreditation Council (TAC)

08 9441 1910



Why is collection useful? Have a look at this example.

Prior, we used to rely only on census data. AVETMISS broadens the horizons. Based on information from the 2011 Census, the ABS estimates that there were 698,583 Indigenous people living in Australia in 2013. NSW had the largest number of Indigenous people, and the NT had the highest percentage of Indigenous people. Indigenous people made up 3% of the total Australian population. For more details on the Indigenous population in each state and territory see the table below.

Table 1: Estimated Indigenous population, by state/territory and Australia, 30 June 2013


Number of Indigenous people

Proportion (%) of Indigenous population living in that state/territory

Proportion (%) of state/territory population that are Indigenous

Source: ABS, 2014 [4]

































Where can I look to find information on AVETMISS releases?

The current AVETMISS releases in the public domain are:

National VET Provider Collection: release 7.0

Apprentice and Trainee Collection: release 6.0

National VET Financial Collection: release 2.1


A Registered Training Organisation (RTO) in Australia, is an organisation providing Vocational Education and Training (VET) to students, resulting in qualifications and/or statements of attainment that are recognised and accepted by industry and other educational institutions throughout Australia.

There are almost 5000 RTOs in Australia, providing training across a wide range of subject areas including traditional trades, advanced technical training, para-professional and professional studies, as well as pre-employment and basic skills programs.[1]

RTOs may be government (State or Territory) or privately owned organisations. All RTOs in Australia and the qualifications they are registered to deliver are listed on, the National Register that replaced the National Training Information Service (NTIS) in 2011.[2]

To become registered as an RTO, an organisation must apply to the regulatory body under whose jurisdiction it falls. Depending on the organisation's main location and the student cohorts to whom it intends to provide training and assessment services, its regulatory body will be:


Australian Skills Quality Authority (ASQA)

The Australian Skills Quality Authority (ASQA) is the regulatory body for RTOs in:

  • the Australian Capital Territory

  • New South Wales

  • the Northern Territory

  • South Australia

  • Tasmania, and

  • RTOs in Victoria and Western Australia that offer courses to overseas students, and/or offer courses to students in states other than Victoria or Western Australia, including online courses.

To become registered to deliver Vocational Education and Training in any state or territory outside of Western Australia and Victoria, or to overseas students, an organisation must meet a range of mandatory requirements, including:

Organisations must also meet additional requirements when:

Vocational Education and Training (VET) Quality Framework

Organisations registered under ASQA’s jurisdiction must comply with the requirements of the VET Quality Framework (VQF), which has the following components:

  1. The Standards for Registered Training Organisations (RTOs) 2015, which came into affect for new RTOs on 1 January 2015, and will come into affect for existing RTOs on 1 April 2015. All RTOs within Australia that fall under the jurisdiction of ASQA must comply with the Standards at all times as a condition of their registration.[3]

  2. The Financial Viability Risk Assessment Requirements 2011. These requirements are designed to ensure that organisations generate sufficient income to meet operating expenses while delivering quality training and assessment services.[4]

  3. The Data Provision Requirements 2012. Periodically, RTOs must submit data compliant with the Australian Vocational Education and Training Management Information Statistical Standard (AVETMISS). This includes information about students, their courses and qualifications completed, and provides the mechanism for national reporting about the VET system.[5]

  4. The Australian Qualifications Framework (AQF). The AQF is a national policy for regulated qualifications within the Australian education and training system, including VET and Higher Education. It provides learning outcomes for each level and qualification type, in a taxonomic structure designed to enable consistency in the way in which qualifications are described as well as clarity about the differences and relationships between qualification types.[6][7]

Victorian Registration and Qualifications Authority (VRQA)

To apply for registration as an RTO with the VRQA, an organisation must have its principle place of business within Victoria, and only deliver VET to students within Victoria or Western Australia. Organisations must be able to demonstrate compliance with:

  1. The Principle purpose requirement. From 1 January 2012, the legal entity of an applicant for registration must have the principle purpose of providing education and training.

  2. The VRQA Guidelines for VET Providers.[8]

  3. Requirements under the Australian Quality Training Framework (AQTF). The AQTF is a set of standards to assure nationally consistent, quality training and assessment services within Australia’s VET system.[9][10]

Training and Accreditation Council (TAC)

Within Western Australia, TAC will only accept applications from organisations that deliver and assess within Western Australia and Victoria only, and that have their head office located in Western Australia.

Organisations must demonstrate a thorough working knowledge of the Australian VET system and comply with:

  1. The Australian Quality Training Framework (AQTF) Essential Conditions and Standards for Initial Registration.

  2. The Vocational Education and Training Act 1996.[11]

  3. Other relevant state and Commonwealth legislation and licensing requirements.

  4. All policies for RTOs issued by TAC.[12]

Maintaining Registration

To maintain national registration, ASQA-regulated RTOs must continue to comply with the VET Quality Framework as well as any further conditions that may have been imposed by ASQA.[13]

To ensure compliance with these obligations, ASQA conducts two types of audits:

  1. Registration audits, conducted on receipt of an application for initial registration as an RTO, or in some cases on renewal of registration or when applying to change scope of registration.

  2. Compliance audits, conducted within two years of initial registration or if it has been determined that there is a risk that the RTO will fail to comply with relevant standards.[14]

To maintain registration, TAC- and VRQA-regulated RTOs must continue to comply with relevant standards. Quality audits are conducted:

  1. When initiated by clients: at initial registration, renewal of registration and when amending scope.

  2. When initiated by TAC or VRQA: within 12 months of initial registration, in response to complaints, to monitor compliance and when strategic industry audits are required.[15][16]

See also

Technical and Further Education
Vocational Education and Training in Australia
Education in Australia

External links


  1. Jump up^ Australian Bureau of Statistics. "Topics @ a Glance - Vocational Education and Training".

  2. Jump up^ Department of Industry on behalf of State and Territory Governments. "".

  3. Jump up^ Australian Skills Quality Authority. "Standards for Registered Training Organisations (RTOs) 2015". Australian Government. Retrieved 30 January 2015.

  4. Jump up^ "Financial Viability Risk Assessment Requirements 2011". Australian Government. Retrieved 30 January 2015.

  5. Jump up^ Department of Industry, Innovation, Climate Change, Science, Research and Tertiary Education. "Data Provision Requirements 2012". Australian Goverment. Retrieved 30 January 2015.

  6. Jump up^ "Australian Qualifications Framework".

  7. Jump up^ Australian Skills Quality Authority. "Understand the requirements for registration". Retrieved 30 January 2015.

  8. Jump up^ Victorian Registration and Qualifications Authority. "VRQA Guidelines for VET Providers". Retrieved 30 January 2015.

  9. Jump up^ Victorian Registration and Qualifications Authority. "Registration Requirements". State Government Victoria. Retrieved 30 January 2015.

  10. Jump up^ Australian Skills Quality Authority, Victorian Registration and Quality Authority, Training and Accreditation Council. "AQTF Essential Conditions and Standards for Initial Registration". Retrieved 30 January 2015.

  11. Jump up^ Department of the Premier and Cabinet. "Vocational Education and Training Act 1996". Government of Western Australia. Retrieved 30 January 2015.

  12. Jump up^ Training and Accreditation Council. "Pre-registration requirements". Government of Western Australia. Retrieved 30 January 2015.

  13. Jump up^ Australian Skills Quality Authority. "Meet the requirements of ongoing registration". Retrieved 30 January 2015.

  14. Jump up^ Australian Skills Quality Authority. "Prepare for an Audit". Retrieved 30 January 2015.

  15. Jump up^ Training and Accreditation Council. "Audits". Retrieved 30 January 2015.

  16. Jump up^ Victorian Registration and Qualifications Authority. "Audit processes". Retrieved 30 January 2015.

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